Effective Date: [Insert Date]
Encore Ballet Festival (“we,” “our,” or “us”) is committed to protecting the privacy and security of your personal information. This Privacy Policy outlines how we collect, use, store, and protect the information provided to us through our website, registration forms, communications, and event-related interactions.
We collect personal information necessary to register you for the Encore Ballet Festival and provide associated services. This may include:
Full Name
Email Address
Phone Number
Mailing/Billing Address
Dance Level/Experience
Emergency Contact Information
Payment Details (processed securely via third-party providers)
Media Consent (photos/videos taken during the event)
We may also collect non-personal information such as:
Browser type and device information
IP address and geographic location
Usage data (pages visited, time on site, etc.)
We use your information for the following purposes:
To process and confirm your event registration
To communicate important event updates, scheduling, or policy changes
To manage event logistics, scheduling, and performance lineups
To send you promotional or informational emails (with the option to opt out)
To respond to inquiries or customer service requests
For internal reporting, safety protocols, and event planning
For media, marketing, and promotional purposes (if consent is given)
By participating in the Encore Ballet Festival, you may be photographed or recorded during performances, classes, and social events. These images and recordings may be used in future promotional content, including but not limited to:
Social media posts
Website galleries
Promotional flyers or videos
Press or media features
You may opt out of media use by emailing us in advance of the event at [Insert Contact Email].
We do not sell or rent your personal data. We only share information in limited cases, such as:
With third-party service providers who help manage registration, payments, email marketing, or website hosting
With event staff, instructors, or volunteers who need access for event operations
As required by law or in response to valid legal requests (e.g., subpoenas)
All third-party services are expected to maintain the confidentiality and security of your data.
All payment information is handled through secure, PCI-compliant third-party payment processors. We do not store or have direct access to your full payment card details.
We take reasonable technical and organizational precautions to prevent loss, misuse, or unauthorized access of your data. These include:
Secure online registration platforms
Encrypted payment gateways
Access restricted to authorized personnel only
Regular monitoring and data access reviews
Despite our best efforts, no data transmission or storage method is 100% secure. By registering, you acknowledge and accept this risk.
You have the right to:
Access the personal data we hold about you
Request corrections or updates to inaccurate data
Withdraw consent for marketing or media use
Request deletion of your data (where legally permissible)
To make any of these requests, please contact us at [Insert Contact Email].
Encore Ballet Festival is intended for adults ages 18 and up. We do not knowingly collect data from minors under 18. If a minor is attending as part of an ensemble or class, parental or guardian consent must be obtained prior to registration.
We may update this Privacy Policy from time to time. When changes are made, we will post the updated policy on our website with a revised effective date.
